Hilltop U.S.A. 5K

Fri July 3 - Sun July 5

Parking High Priority

July 6, 2020

Details

Parking volunteers will assist participants with directions to parking for the event and ensure participant safety along the way to registration. Upon completion, volunteers will be assigned to other duties, as needed.

Park at 06:15 at Luther B Turner Lodge F & AM, 2933 Valleyview Dr, Columbus, OH 43204.

Pick up your volunteer shirt & safety vest at the registration table at 06:30 at Glenwood United Methodist Church (walk there, do not park at Glenwood, the YMCA, or the pool.)

Location

Shirt & Safety Vest Pickup: Registration Table at the Pre-race Expo at Glenwood United Methodist Church.

Parking Assistance:

1) PJ Haydocy opens Valleyview Pool Parking Lot, 2737 Valleyview Drive, Columbus, OH 43204 until the parking lot is full. Ensure participant safety as they cross Hague Avenue.
2) Ray McMahon opens Luther B. Turner Lodge F & AM, 2933 Valleyview Dr, Columbus, OH 43204 until parking lot is full.
3) Saun Rose opens Valleyview Elementary School, 2989 Valleyview Dr, Columbus, OH 43204 until parking lot is full.
4) Dave Lynch opens Westmoor Middle School, 3001 Valleyview Dr, Columbus, OH 43204 until the parking lot is full.

Registration/Packet Pickup & Medal Distribution High Priority

July 6, 2020

Details

Be the heart of race day by volunteering for Registration/ Packet Pickup and then cheer the participants in at Medal Distribution!

Registration/Packet Pickup & Medal Distribution duties may include:

- Welcoming participants to the event (Race Ambassador)
- Assigning bib numbers to participants
- Handing out packets to participants
- Organizing/handing out event shirts
- Answering questions about the event
- Providing directions to restrooms
- Unwrapping medals
- Distribution of medals to participants
- Removal of debris from area
- Smiles and high fives

Standing for long periods of time is required.

Location

Park at 06:15 at Luther B Turner Lodge F & AM, 2933 Valleyview Dr, Columbus, OH 43204

Walk to the Pre-race Expo at Glenwood United Methodist Church, 2833 Valleyview Drive, Columbus, OH 43204 to get your volunteer shirt. (registration table)

Proceed to the finish line tables to hand out post-race Medals, Food & Drinks.

Aid Station High Priority

July 6, 2020

Details

Keep the runners and walkers hydrated by volunteering at Wilson Road Park. This would be great for small groups or a family!

Aid station volunteer duties may include:

- Filling water cups
- Cheering and encouraging runners
- Handing out water cups to passing runners
- Cleaning up and breaking down the area after the last runners passes by

This position may require some moderate lifting up to 40 lbs, and you will likely get a bit wet so wear old shoes and clothing that can take a little bit of water.

Location

Park at Wilson Road Park, 275 S Wilson Rd, Columbus, OH 43204.
First Runner Approx 08:36, Sweeper Approx 09:05

Course Marshal High Priority

July 6, 2020

Details

Come make sure that everyone stays on track and are safe by volunteering as a course marshal!

Course marshal duties may include:
- Proper understanding of the course
- Alerting other trail traffic of race and need for heightened awareness
- Assisting runners with questions

Standing for long periods of time is required.

Location

08:15 Carl Voellmecke: Hague Ave Crossing
Park at Luther B Turner Lodge, 2933 Valleyview Dr, Columbus, OH 43204
First Runner Approx 08:30, Sweeper Approx 09:30
Caution cyclists to proceed with extreme caution, consider turning back, or to use Hague to Sullivant to Georgesville alternate
Cheer and call 911 for medical issues. Instruct 911 that you are at Wilson Road Park, 275 S Wilson Rd, Columbus, OH 43204. Meet them at the shelter area and direct them to the injured person.
AFTER CALLING 911, check with EMS at Expo to see if faster emergency resources are available.

08:15 Brenda Lynch: Camp Chase Trail - N. Huron Trailhead
Park at Hilltop Community Church, 179 N Huron Ave, Columbus, OH 43204
First Runner Approx 08:31, Sweeper Approx 09:20
Warn people entering the trail.
Cheer and call 911 for medical issues. Instruct 911 that you are at 179 N Huron Ave, Columbus, OH 43204.
AFTER CALLING 911, call Carl at 614-202-2296 to see if faster emergency resources are available.

08:15 Hope Cotter: Camp Chase Trail - Derrer Road Trailhead
Park at Abundant Life Tabernacle 35 Derrer Rd, Columbus, OH 43204.
First Runner Approx 08:35, Sweeper Approx 09:10
Warn people entering the trail.
Cheer and call 911 for medical issues. Instruct 911 that you are at 35 Derrer Rd, Columbus, OH 43204.
AFTER CALLING 911, call Carl at 614-202-2296 to see if faster emergency resources are available.

08:15 Tracy Schakett: Camp Chase Trail Sign by Retention Pond (Wilson Road Park East Trailhead)
Park at Wilson Road Park, 275 S Wilson Rd, Columbus, OH 43204.
First Runner Approx 08:36, Sweeper Approx 09:05
Instruct westbound people to turn left at the next turn, photographer ahead.
Instruct northbound people to turn right.
Cheer and call 911 for medical issues. Instruct 911 that you are at Wilson Road Park, 275 S Wilson Rd, Columbus, OH 43204. Meet them at the shelter area and direct them to the injured person.
AFTER CALLING 911, call Carl at 614-202-2296 to see if faster emergency resources are available.

08:15 Carol Huber: Camp Chase Trail - Wilson Road West Connector Leg (Bike Catcher)
Park at Wilson Road Park, 275 S Wilson Rd, Columbus, OH 43204.
First Runner Approx 08:36, Sweeper Approx 09:00
Instruct runners to turn left, water station ahead.
Caution cyclists to proceed with extreme caution, consider turning back.
Cheer and call 911 for medical issues. Instruct 911 that you are at Wilson Road Park, 275 S Wilson Rd, Columbus, OH 43204. Meet them at the shelter area and direct them to the injured person.
AFTER CALLING 911, call Carl at 614-202-2296 to see if faster emergency resources are available.

Be AT your positions at the times specified above until the sweeper passes.

Photographer High Priority

July 6, 2020

Details

This is an uncompensated volunteer position and the photos will be given away to participants free of charge. Photographers will need to be present from 07:00 to 10:00 on Saturday, July 7th.

You must supply your own camera and release your SD card to the Race Director at the end of the event.

I recommend shooting in bursts if your cameras are capable because the “running pose” can be difficult to catch with single shots.

You can upload the photos to me after the race, and I will get them added to the Official Race Website:

• Dropbox File Request: 2018 Hilltop U.S.A. 5K - Alan Jazak https://www.dropbox.com/request/0RuIZgihggQvIwbULpRh
• Dropbox File Request: 2018 Hilltop U.S.A. 5K - Jack Schultz https://www.dropbox.com/request/P9ViWDGErmIj3XnIphBV

Location

Alan: The Pre-race Expo will be from 07:00 – 08:20. We will do the anthem and raise the flag at 08:20, and the race starts at 08:30. I’d like you to photograph the Expo, the Flag Raising Ceremony, and National Anthem, and then head to the Start/Finish line which will be next to Modlic Monument. Try to get a few race queue pictures before the start, and then move to the other side of the bridge and photograph runners crossing it at the beginning and/or end. (unless you see a better shot)

Please remain at the Finish Line until the last finisher crosses.

Jack: I would like you to shoot the pre-race expo from 07:00 to 08:15 and then immediately hit the trail by bicycle. Please photograph the runners from a spot midway through the course that has a pleasing backdrop – the area near Wilson Road park will be your best bet. The runners will start at 08:30 and the front runners will be very fast – you’ve been warned! Please head back to the Expo after photographing the final participant to shoot the awards presentation which will begin at approximately 09:30.


Lead Cyclist High Priority

July 6, 2020

Details

Cyclist

Most cyclists ride 500 feet ahead of the race leaders (as directed by the on-site lead cyclist) making sure park users, other cyclists, and vehicles don't impede the runners on the race course.
Some cyclists are assigned to ride with the lead wheelchair athlete, the lead male runner, or the lead female runner.
Other cyclists ride alongside the running pack or serve as back-of-the-pack cyclists.
Maintain course safety for runners, volunteers, race personnel, and other park users.
Assist in cleaning and breakdown as needed.
Call in medical emergencies; take note of your location so that you can be exact if you need to make a medical call.

Location

If driving, park at 07:00 at Luther B Turner Lodge F & AM, 2933 Valleyview Dr, Columbus, OH 43204

Walk (or ride) to the Pre-race Expo at Glenwood United Methodist Church, 2833 Valleyview Drive, Columbus, OH 43204 to get your volunteer shirt. (registration table)

Please arrive no later than 07:30.

Resources Needed

Bicycle and Helmet - 1

LEAD Aid Station High Priority

July 6, 2020

Details

Keep the runners and walkers hydrated by volunteering at Wilson Road Park. This would be great for small groups or a family!

Aid station volunteer duties may include:

- Filling water cups
- Cheering and encouraging runners
- Handing out water cups to passing runners
- Cleaning up and breaking down the area after the last runners passes by

This position may require some moderate lifting up to 40 lbs, and you will likely get a bit wet so wear old shoes and clothing that can take a little bit of water.

Location

Park at 06:15 at Luther B Turner Lodge F & AM, 2933 Valleyview Dr, Columbus, OH 43204

Walk to the Pre-race Expo at Glenwood United Methodist Church, 2833 Valleyview Drive, Columbus, OH 43204 to get your volunteer shirt. (registration table)

Assist with Expo setup as needed.

At 07:45 AM, proceed to the aid station at Wilson Road Park, 275 S Wilson Road, Columbus, OH 43204

Lead Course Sweeper High Priority

At least 1 more volunteer needed.

Details

Safety of Runners
Sweepers can help ensure injured racers receive proper care in a timely manner. The Lead Course Sweeper (LCS) must carry a cell phone as well as a map with closest road access. It is important that you are familiar with the course and have a good idea where you are on the course at all times.

In case of an emergency, the sweeper should stay with the injured runner and wait for help, or try to reach the nearest aid station or course marshal together. The last runner should always have a sweeper with or behind them. In case of emergency, contact 911 FIRST and then the race director SECOND. (614-202-2296)

Closing Down Aid Stations
LCS arriving at an aid station is the signal to those volunteers that they can shut down and leave. Ideally, you should have the last runner in your site and maintain his/her pace before reaching an aid station. Volunteers at the aid station are grateful when you arrive as they can start taking down because all the racers are through. This is also true for the finish line; the sweepers’ arrival indicates that all runners are in. The closer you are to the final racers; the sooner help can be deployed if someone got off course.

Motivating/Cheering/Reassuring Runners
Another aspect to sweeping is to motivate and reassure the last runner(s). Every runner is different so when coming up on the last racer, talk with them. Ask them whether or not they need company and how they are feeling. Some runners do not want the sweepers running right behind them because it makes them feel rushed and self-conscious. In that case, give them space. Other times, they are having a hard day and need the company. In those situations, feel free to chat with them. But remember to leave room between you and them so you can see all the markers. Runners often ask you how far the next aid station is or details on the course elevation and they appreciate it when you have the answers.

Location

If driving, park at 07:00 at Luther B Turner Lodge F & AM, 2933 Valleyview Dr, Columbus, OH 43204

Walk to the Pre-race Expo at Glenwood United Methodist Church, 2833 Valleyview Drive, Columbus, OH 43204 to get your volunteer shirt. (registration table)

Please arrive no later than 07:30.

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