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Parking High Priority

July 6, 2024

Details

As a Parking Volunteer, you'll be responsible for directing participants to the designated parking areas for the event and ensuring their safety along the way to registration. Your primary duty will be to direct participants to the BOSS parking lot located across the street from Glenwood United Methodist Church.

In the event that the BOSS parking lot (the old swimming pool) is sold out, you will need to direct participants to park at Luther B Turner Lodge F & AM, located at 2933 Valleyview Dr, Columbus, OH 43204.

Your shift will start at 06:15 am, and you'll need to park your car at either the BOSS parking lot or the Luther B Turner Lodge F & AM, depending on availability.

At 06:30 am, you'll need to walk over to Glenwood United Methodist Church to pick up your volunteer shirt and safety vest at the registration table. Please do not park at Glenwood, the YMCA, or the pool.

Once you have completed your parking duties, you may be assigned to other duties as needed to ensure the smooth operation of the event. We appreciate your help in making the Hilltop U.S.A. 5K fundraising race a success!

Location

Shirt & Safety Vest Pickup: Registration Table at the Pre-race Expo at Glenwood United Methodist Church.

Sign Pickup: Task Coordinator Ray McMahon will bring signs "lot open/lot closed"

BOSS Parking Lot: 2737 Valleyview Drive, Columbus, OH 43204

Luther B. Turner Lodge F & AM: 2933 Valleyview Dr, Columbus, OH 43204

Registration/Packet Pickup & Medal Distribution High Priority

July 6, 2024

Details

As a Registration/Packet Pickup & Medal Distribution volunteer, you'll be the heart of race day! You'll have the opportunity to welcome participants to the event, assign bib numbers, hand out race packets, and organize/hand out event shirts.

You'll also be responsible for answering questions about the event, providing directions to restrooms, and unwrapping medals. Once the race is over, you'll move to the finish line to distribute medals to participants and continue to spread smiles and high fives!

Standing for long periods of time will be required for this position. You'll need to be friendly, outgoing, and able to handle a high volume of people efficiently.

Your shift will start at 06:30 am at Glenwood United Methodist Church. You'll need to walk to the registration table to pick up your volunteer shirt and safety vest. As a Race Ambassador, you'll welcome participants and help them through the registration process.

Once the race starts, you'll move to the finish line to cheer participants as they cross the finish line and hand out medals. We appreciate your help in making the Hilltop U.S.A. 5K fundraising race a success!

Location

Park at 06:15 at Luther B Turner Lodge F & AM, 2933 Valleyview Dr, Columbus, OH 43204

Walk to the Pre-race Expo at Glenwood United Methodist Church, 2833 Valleyview Drive, Columbus, OH 43204 to get your volunteer shirt. (registration table)

One registration closes, proceed to the finish line tables to hand out post-race Medals, Food & Drinks.

Aid Station High Priority

July 6, 2024

Details

As an Aid Station volunteer, you'll be responsible for keeping the runners and walkers hydrated at Wilson Road Park. This is a great opportunity for small groups or families to volunteer together!

Your duties will include filling water cups, cheering and encouraging runners, and handing out water cups to passing participants. After the last runners pass by, you'll need to clean up and break down the area.

Your shift will start at 07:30 am at Wilson Road Park. Please note that the first runner is expected to arrive at approximately 08:36 am, and the sweeper is expected to pass by at approximately 09:05 am.

As an Aid Station volunteer, you'll be an important part of the race, providing much-needed support and encouragement to the participants. This position may require some moderate lifting up to 40 lbs, and you will likely get a bit wet, so please wear old shoes and clothing that can take a little bit of water.

You'll need to check in with the Aid Station Coordinator upon arrival, and they will provide you with any necessary instructions or equipment. We appreciate your help in making the Hilltop U.S.A. 5K fundraising race a success!

Location

Park at Wilson Road Park, 275 S Wilson Rd, Columbus, OH 43204.

Walk to the covered shelter area.

Course Sweeper High Priority

July 6, 2024

This volunteer task is full.

Details

Safety of Runners
Course Sweepers (CS) will follow the direction of the Lead Course Sweeper (LCS).

Sweepers can help ensure injured racers receive proper care in a timely manner. The CS will carry a cell phone as well as a map with closest road access. It is important that you are familiar with the course and have a good idea where you are on the course at all times.

In case of an emergency, the CS should stay with the injured runner and wait for help, or try to reach the nearest aid station or course marshal together. The last runner should always have a sweeper with or behind them. In case of emergency, contact 911 FIRST and then the race director SECOND. (614-202-2296)

Ideally, you should have the last runner in your site and maintain his/her pace before reaching an aid station. If the trailing participant is unlikely to finish the race, the LCS will stay with them, and a CS may proceed to the next participant.

Volunteers at the aid station are grateful when you arrive as they can start taking down because all the racers are through. This is also true for the finish line; the sweepers’ arrival indicates that all runners are in. The closer you are to the final racers; the sooner help can be deployed if someone got off course.

Motivating/Cheering/Reassuring Runners
Another aspect to sweeping is to motivate and reassure the last runner(s). Every runner is different so when coming up on the last racer, talk with them. Ask them whether or not they need company and how they are feeling. Some runners do not want the sweepers running right behind them because it makes them feel rushed and self-conscious. In that case, give them space. Other times, they are having a hard day and need the company. In those situations, feel free to chat with them. But remember to leave room between you and them so you can see all the markers. Runners often ask you how far the next aid station is or details on the course elevation and they appreciate it when you have the answers.

Location

If driving, park at 07:00 at Luther B Turner Lodge F & AM, 2933 Valleyview Dr, Columbus, OH 43204

Walk to the Pre-race Expo at Glenwood United Methodist Church, 2833 Valleyview Drive, Columbus, OH 43204 to get your volunteer shirt. (registration table)

Please arrive no later than 07:30.

Course Marshal High Priority

July 6, 2024

Details

As a Course Marshal, you'll be responsible for directing runners and walkers along the race route, ensuring everyone stays on course, and making sure the race runs smoothly. You'll be stationed at a specific location on the course, and you'll need to be familiar with the route and any potential hazards.

Your duties may include directing participants, providing information and support, monitoring the course for potential hazards, communicating with race organizers, and ensuring that participants follow the rules of the race.

Your shift will start at 08:00 am at your assigned location on the race course. You can bring a friend with you to keep you company, and they will count as an official volunteer.

Please note that the main Course Marshal must be CPR and First Aid Trained. CWRC will provide this certification and training for the main Course Marshal.

As a Course Marshal, you'll play a critical role in ensuring the safety and enjoyment of the participants. You'll need to be able to communicate effectively, work well under pressure, and be able to stand for extended periods of time.

You'll need to check in with the Course Marshal Coordinator upon arrival, who will provide you with any necessary instructions or equipment. We appreciate your help in making the Hilltop U.S.A. 5K fundraising race a success!

Location

Collect Volunteer Shirt and Safety Vest from Registration table no later than 7:45.

Must have current CPR/First Aid Certification and cell phone.

08:00 TBD: Hague Ave Crossing
Park at Luther B Turner Lodge, 2933 Valleyview Dr, Columbus, OH 43204
First Runner Approx 08:30, Sweeper Approx 09:30
Caution cyclists to proceed with extreme caution, consider turning back, or to use Hague to Sullivant to Georgesville alternate
Cheer and call 911 for medical issues. Instruct 911 that you are at Wilson Road Park, 275 S Wilson Rd, Columbus, OH 43204. Meet them at the shelter area and direct them to the injured person.
AFTER CALLING 911, check with EMS at Expo to see if faster emergency resources are available.

08:00 TBD: Camp Chase Trail - N. Huron Trailhead
Park at Hilltop Community Church, 179 N Huron Ave, Columbus, OH 43204
First Runner Approx 08:31, Sweeper Approx 09:20
Warn people entering the trail.
Text 614-202-2296 (Carl Voellmecke) and 614-578-6430 (Becca Rohner) when course sweeper makes final pass.
Cheer and call 911 for medical issues. Instruct 911 that you are at 179 N Huron Ave, Columbus, OH 43204.
AFTER CALLING 911, call Carl at 614-202-2296 to see if faster emergency resources are available.

08:00 TBD: Camp Chase Trail - Sylvan Crossing apartments across from the Summer Jam West Mural
Park at Jones Lumber & Millwork Company: 57 N Sylvan Ave, Columbus, OH 43204
First Runner Approx 08:35, Sweeper Approx 09:10
Warn people entering the trail.
Text 614-202-2296 (Carl Voellmecke) and 614-578-6430 (Becca Rohner) when course sweeper makes final pass.
Cheer and call 911 for medical issues. Instruct 911 that you are at 35 Derrer Rd, Columbus, OH 43204.
AFTER CALLING 911, call Carl at 614-202-2296 to see if faster emergency resources are available.
Set up discrete aid station with water and first aid kit for participants that need special assistance.
Break down aid station when course sweepers pass.

08:00 TBD: Camp Chase Trail Sign by Retention Pond (Wilson Road Park East Trailhead)
Park at Wilson Road Park, 275 S Wilson Rd, Columbus, OH 43204.
First Runner Approx 08:36, Sweeper Approx 09:05
Instruct westbound people to turn left at the next turn, photographer ahead.
Instruct northbound people to turn right.
Text 614-202-2296 (Carl Voellmecke) and 614-578-6430 (Becca Rohner) when course sweeper makes final pass.
Cheer and call 911 for medical issues. Instruct 911 that you are at Wilson Road Park, 275 S Wilson Rd, Columbus, OH 43204. Meet them at the shelter area and direct them to the injured person.
AFTER CALLING 911, call Carl at 614-202-2296 to see if faster emergency resources are available.

Be AT your positions at the times specified above until the sweeper passes.

Photographer High Priority

July 6, 2024

Details

As a Race Photographer, please note that this is an uncompensated volunteer position. You'll be responsible for capturing the excitement and energy of the Hilltop U.S.A. 5K fundraising race through photographs as a volunteer.

We'll have one Race Photographer stationed at the retention pond area of Wilson Road Park, which is one of the most scenic parts of the trail. This photographer will be responsible for capturing the natural beauty of the area and the participants as they make their way through the course.

The other Race Photographer(s) will be stationed at Glenwood United Methodist Church and will photograph the pre-race expo and finish line area. These photographers will be responsible for capturing the excitement and energy of the participants as they prepare for the race and cross the finish line.

Your shift will start at 08:00 am at your assigned location. You'll need to check in with the Race Photographer Coordinator, who will provide you with any necessary instructions or equipment.

As a Race Photographer, you'll need to have your own camera equipment, including a digital camera with a high-resolution lens. You'll need to be able to move around quickly and discreetly to capture candid shots of the participants.

Your photos will be used to promote future Hilltop U.S.A. 5K fundraising races, and they may be used in marketing materials and on social media. We appreciate your help in making the Hilltop U.S.A. 5K fundraising race a success!

Location

Please note that we'll provide an uplink to OneDrive for Race Photographers to upload their photos. Carl Voellmecke will provide the uplink, and you'll need to follow the instructions provided by the Race Photographer Coordinator to access and upload your photos.

We appreciate your help in making the Hilltop U.S.A. 5K fundraising race a success, and your photos will be an important part of promoting future races and generating excitement among participants and supporters!

Lead Cyclist High Priority

July 6, 2024

Details

As the Lead Cyclist, you'll be responsible for leading the way for the runners and walkers along the race course.

Your shift will start at 08:00 am at Glenwood United Methodist Church. You'll need to arrive at the starting line and be ready to lead the participants along the race course.

As a Lead Cyclist, you'll need to have your own bicycle, helmet, and safety gear. You'll need to be familiar with the race course and be able to communicate effectively with participants. Your role as a Lead Cyclist is critical to ensuring the safety and enjoyment of the participants.

You'll need to maintain a steady pace and be able to handle your bike in various weather conditions. We appreciate your help in making the Hilltop U.S.A. 5K fundraising race a success!

Location

If driving, park at 07:00 at Luther B Turner Lodge F & AM, 2933 Valleyview Dr, Columbus, OH 43204

Walk (or ride) to the Pre-race Expo at Glenwood United Methodist Church, 2833 Valleyview Drive, Columbus, OH 43204 to get your volunteer shirt. (registration table)

Please arrive no later than 07:30.

Resources Needed

Bicycle and Helmet - 1

Floater Volunteer Medium Priority

At least 4 more volunteers needed.

Details

Floater volunteers would need to be available on race day to fill in where needed, or if a volunteer is not able to make it on race day.

You will be required to be at the race by no later than 7am and be ready to fill in where needed.

Location

Glenwood Methodist Church, 2833 Valleyview Dr Col 43024

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